Managing a large fleet on your own can be incredibly overwhelming. But what if you didn’t have to do it on your own? There are software tools out there that can help you manage and track your fleet. But with so many different options out there, it can be difficult to choose the right one.
So here’s what you need to know about choosing a fleet tracking software:
What Is Fleet Management Software?
Fleet tracking software is a tool that can be used to manage your fleet remotely. Most of these tools are equipped with real-time GPS capabilities that can track your fleet and keep an eye on everything from afar.
In addition to fleet tracking software, fleet managers will also need to install fleet tracking hardware to the actual vehicle. However, fleet tracking software goes beyond location tracking -- it can provide you with tons of valuable insights about your fleet that you can then use to manage your operations better.
Why Use Fleet Tracking Software?
You may be hesitant to utilize fleet tracking software due to perceived cost and hassle. However, fleet tracking software offers tangible benefits.
Here are some of the reasons why you should use a fleet management system:
Insightful Data
Fleet tracking software provides you with insightful data on your fleet operations that you can use to better manage your fleet. You can use this data to identify problem areas within your operations and take actionable steps to address them.
Track Fleet Performance
Fleet tracking software allows you to track fleet performance in real-time. With these tools, there’s no need to wonder where your vehicles are, if they’re going to arrive on time, or if they’re wasting time idling. All of this information is provided to you simply and concisely.
Save Time and Money
Based on the performance data provided by fleet tracking software, you can take action to save time and money. You can cut down on inefficiencies in terms of fuel and idling time so that you can end up saving thousands of dollars.
5 Features to Look for in a Fleet Tracking Software
The best fleet tracking applications include a whole host of different features that you can use to track and manage your fleet. Although your exact needs will vary based on your business operations, here are some features that you should look for in fleet tracking software:
1. GPS Tracking
The first feature that your fleet tracking software should have is GPS tracking. While there are basic GPS tracking capabilities that update every five to ten minutes, there are more advanced options out there that essentially offer live tracking down to the second.
Furthermore, there are tools out there that offer geofence capabilities that will send out alerts if a vehicle moves outside a predetermined zone.
2. Route Performance
The second feature that your fleet tracking software should have is route performance. These tools utilize artificial intelligence to come up with the best routes for your fleet. These routes will offer the best fuel and time efficiencies to predict departure and arrival times better.
3. Fuel Consumption and Vehicle Idling
Fuel consumption and vehicle idling can end up costing you thousands of dollars -- especially with rising gas prices. So before you waste any more money, you should look for fleet tracking software that helps you track these components for a more efficient approach to your fleet.
4. Safety
Although accidents can’t always be prevented, they can be managed with fleet tracking software. These tools offer data analytics that can identify issues that often lead to accidents.
From there, you can take action to address things like speeding or aggressive driving.
5. Maintenance and Diagnostics
Finally, your fleet tracking software should be able to help you manage fleet maintenance and diagnostics. Instead of being caught off-guard by mechanical issues, you can come up with an optimized maintenance plan that essentially predicts issues before they occur and provides you with enough time to plan for them.
The Top 5 Best Fleet Tracking Software Options
So which tools actually have these features and are easy to use? Here are the top five best fleet tracking software options that you might want to consider:
1. US Fleet Tracking
US Fleet Tracking has been around since 2005, and its claim to fame is that it is the number one manufacturer and provider of live vehicle tracking systems in the world. This tool provides statistical information about aggressive driving, starts and stops, excessive idling, speeding, mileage, device input activity, and geofence activity.
There are two pricing plans for this application: the 10-second update plan costs $29.95 a month per hardwire tracker and the 5-second update plan costs $39.95 a month per hardwire, tracker.
2. Connecteam
Connecteam’s claim to fame is that it is one of the best time clock apps available, according to the US Chamber of Commerce. This tool helps you manage things like payroll, timesheets, compliance, and safety through automation measures. Thanks to GPS capabilities, it provides real-time tracking with timestamps.
This tool does not require you to pay per user. Instead, it offers a monthly plan for just $39 that can be used for up to 50 users. From there, you will pay an extra surcharge for each extra user that varies depending on the plan chosen.
3. GeoTab
GeoTab’s claim to fame is that it offers a “security first principle” with authentication, encryption, message integrity verification, and more. This tool focuses on driver log reports and vehicle inspection information. It offers Garmin compatibility with features like truck routine, driver e-logs, road speed change alerts, advanced sharp turn alerts, stop light camera warnings, recorded duty status changes, drive and duty time audits, and adverse weather condition support.
4. OnFleet
OnFleet’s claim to fame is its ease of use. This tool focuses on last-mile and last-minute deliveries with features that promote intuitive routine, real-time tracking, dispatching, analytics, and more. Its easy-to-use platform includes a comprehensive dashboard, color-coded statuses, accurate ETAs, real-time alerts, route optimization, and international support. OnFleet comes with a 14-day free trial, after which the starter plan will cost you $149 a month.
5. Fleet Maintenance Pro
Fleet Maintenance Pro’s claim to fame is that it’s easy to use and comes with top-notch customer support. This tool allows you to track an unlimited number of vehicles focusing on elements like preventative maintenance, repair maintenance, history recording, fuel tracking, parts inventory, and flexible reporting.
Instead of a monthly subscription, Fleet Maintenance Pro involves a one-time charge after a 30-day free trial. The Standard plan for single users is $499, the Deluxe plan ranges from $749 to $5,499, and the Shop plan ranges from $1,249 to $8,499.
How to Successfully Implement Fleet Tracking Software
Once you have chosen the best fleet tracking software for your company, the work isn’t over.
Now, you actually have to implement it. No matter how great or easy the software is, it will take some work to implement. Here are the steps that you need to follow to successfully implement your new fleet tracking software into your business operations:
Consult With Employees
Even before deciding on fleet tracking software, it’s a good idea to involve your employees in the process. You don’t necessarily have to give them input in the process, but simply keep them updated on the process. Doing so will make them feel more involved than if you were to spring this change on them out of the blue merely.
Explain the Benefits of the System
To get your employees on board with this change, you should explain how this software will benefit them rather than impede them. Some employees may not be receptive to being tracked with a GPS tool.
However, you need to explain to them the benefits of such a system. Explain to them that it will make their lives not just easier but also safer. At the same time, you should also explain to them how the GPS feature will work and the consequences of tampering with it.
Provide Training and Education
Finally, you need to provide training and education to your employees for your new fleet tracking software. This is where ease of use can be extremely helpful. Any tool will have a learning curve, but utilizing an intuitive and simple tool can make the process easier. Make sure to offer tutorials and support to employees as they learn how to use this new software.
The Rundown on Fleet Tracking Software
The right fleet tracking software can work wonders in terms of your logistics and operations. Consider it a long-term investment into your business that will pay for itself in no time at all.
Sources:
Choosing a GPS Fleet Tracking System | Business News Daily
Gas Prices Could Rise 20 Cents a Gallon by August | New York Times
How to Introduce a New Tool in the Workplace | Medium
